Zendesk is a popular CRM and customer support service suite. It offers features like live chat, call center software capabilities, and a smart knowledge base for your executives to help them resolve customers' queries and concerns.

Getting started

RudderStack supports sending events to Zendesk via the following connection modes:

Once you have confirmed that the source platform supports sending events to Zendesk, follow these steps:

1. From your RudderStack dashboard, add the source. Then, from the list of destinations, select Zendesk.
2. Assign a name to your destination and click Continue.

Connection settings

To successfully configure Zendesk as a destination, you need to configure the following settings:

• Email: Enter the email address used to log in to your Zendesk account.
• API Token: Enter the Zendesk API token used to authenticate the integration. To generate a new API token, refer to this Zendesk support article.
• Zendesk Subdomain: Enter your Zendesk subdomain excluding .zendesk.com.
• Create users as verified: Enable this setting to create verified users in Zendesk. When enabled, RudderStack sends verified as true in the event and Zendesk skips the email verification for these users.
• Send Group calls without User ID: Enable this setting if you do not want to associate a particular user with a group. When enabled, RudderStack creates or updates a group only if userId is not present in the event.
• Enable Removing Users from Organizations: Enable this setting to remove users from an organization via the identify call. For more information on this setting, refer to the Removing users from an organization section below.
• Update user's primary email: Enable this setting to set the email present in the event as the user's primary email in Zendesk, replacing the previously-set primary email. For more information on this setting, refer to the Updating user's primary email in Zendesk section below.

Identify

You can use the identify call to create or update a user in Zendesk.

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rudderanalytics.identify("1hKOmRA4GRlm", {
  name: "Alex Keener",
  email: "alex@example.com",
  country: "USA",
});

RudderStack persists the user details from the identify call for all the subsequent calls made to Zendesk.

Supported mapping

RudderStack maps the following event properties to the standard Zendesk user attributes:

Removing users from an organization

Enable the Enable Removing Users from Organizations setting in the dashboard to use this feature.

To remove a user from an organization, the following fields must be present in the identify traits:

• company.id
• company.remove (set to true)

A sample identify call for this action is shown below:

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rudderanalytics.identify("1hKOmRA4GRlm",{
  name: "Alex Keener",
  email: "alex@example.com",
  country: "USA",
  company:{
    id: 900001329943,
    remove: true
  }
});

The above identify call updates the user (if they exist) as well as removes them from the organization associated with the ID 900001329943.

RudderStack assumes a valid Zendesk organization_id in the company.id field. Then, it finds the organization corresponding to that ID and removes the user.

Updating user's primary email in Zendesk

To set the email present in the event as the user's primary email in Zendesk, enable the Update user's primary email dashboard setting and pass the email trait in the identify call, as shown:

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rudderanalytics.identify("1hKOmRA4GRlm", {
  name: "Alex Keener",
  email: "alex@example.com",
  country: "USA",
});

When you send the above event, Zendesk sets alex@example.com as the user's primary email.

If the Update user's primary email dashboard setting is disabled, RudderStack sets the email present in the identify traits as the user's secondary email in Zendesk, if any primary mail already exists.

Track

The track call lets you record the user actions along with any associated properties and send this information to Zendesk.

You need to first set the userId by calling identify before sending any track events to Zendesk.

A sample track call is shown below:

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rudderanalytics.track("Order Completed", {
  userId: "1hKOmRA4GRlm"
  currency: "USD",
  revenue: 77,
  value: 99.99,
});

Group

You can use the group call to create or update an organization in Zendesk. RudderStack uses the groupId to do this.

A sample group call is shown below:

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rudderanalytics.group("group01", {
  name: "Softworks",
  country: "UK",
  group_plan: "trial",
});

Associating user to an organization

You can also use the group call to associate a particular user to an organization. To do so, disable the Send Group Calls without User ID dashboard setting in RudderStack and pass the userId via the identify call before sending any group calls to Zendesk.

If you do not want to associate a particular user with a group, enable the Send Group Calls without User ID dashboard setting. If this setting is enabled, the group will be created or updated only if userId is not present in the event.

Standard mapping

RudderStack maps the following optional group traits to the standard Zendesk organization attributes:

How RudderStack does the user-organization association

• If both userId and groupId are present in the group event, then RudderStack first finds the user by looking for the email field present in the context.traits object.

  • If email is present, then RudderStack associates the user with the organizationId and sends all the user information for this call.
  • If email is absent, RudderStack creates the user. It will then find the organization associated with the groupId present in the payload.

• If groupId is absent in the event payload, RudderStack creates a new organization in Zendesk and then does the association.

The above discussion can be summarized as follows: